Tips on Saving Money on Rental Cars for Business Travel ...

Whether you occupy a high position of power within your company or are a newly hired business traveler, there are benefits to saving the company money on rental cars. More money available to spend on travel-related costs can mean more perks for you on the road, or it may even mean a greater bonus. Whatever your motivation may be, put forth a bit of extra effort before reserving and picking up your next rental car for business travel, and it could really mean great rewards both for you and for the company.

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Allow yourself a few weeks of time in order to shop around for the car rental company who is truly motivated to give your business a great deal. A car rental place is usually motivated to cut you a great deal if it has the promise of repeated, frequent business of your company. Don?t make false promises that you won?t ultimately be able to deliver, and never commit to something if you are not authorized to make the final decisions for your company. However, be bold and assertive when discussing the possibility of future business plans. More importantly, be sure to be consistently polite. Would you want to help someone who was curt with you? The Golden Rule applies when doing business.

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Calculate any extra mileage costs that you may rack up during the business trip. It?s best to overestimate here. Be sure to establish the total costs you will be charged before making any reservations or paying any sort of fees to secure the reservations. You may be shocked at the amount of fees that some companies can tack on a car rental bill for such things as parking, late returns, gasoline charges, and more. Make sure all the fees are clearly stated from the get-go. Ask repeatedly if a representative is evasive, but that?s usually a red flag sign. If a company does not want to give you a total with fees, that means it?s time to move on to another choice.

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Consider getting a smaller, economy class car for your business travels. This is not the appropriate thing to do for all businesses, especially for those that may be wanting to leave the impression that their company is high end or the symbol of wealth. For various reasons, some companies want to always carry around the image of success. However, a smaller car doesn?t necessarily mean that it?s less glamorous, and a smaller car can send the fantastic message that your company cares about the environment.

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Talk over insurance concerns with your boss. You may be able to use your own car insurance on the rental car, but there are implications to that as well. If you do have an accident, either one that?s your fault or through no fault of your own, your insurance costs could escalate. If the car rental is protected through full coverage through the rental company, the implications may not be as bad for you. Although you can save a lot of money by using your own car insurance, really weight the pros and cons to see if saving the company money here will ultimately be worth it to employees.

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Also be sure to always fill up your gas tank before returning the car. Make sure that all other business travelers for the company know to do the same. No matter how much local gas costs, it?s always cheaper than the oftentimes huge fees that a car rental place charges just to put a bit of gas in.

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Source: http://www.letsflycheaper.com/blog/tips-on-saving-money-on-rental-cars-for-business-travel/

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